Abstract Presentations

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Conference Abstract Presenter Information

Congratulations on being accepted to present at the North American Refugee Health Conference. The following information is relevant for:

Please refer to the Program Agenda for the date and time of your presentation.

Poster presenters may refer to this Poster List (sorted alphabetically by last name) for their poster number.

Copyright:

A reminder that content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

For further assistance in considering the application of the fair dealing exception in any given case, please consult the University’s Fair Dealing Guidelines.

If it is still unclear whether a particular use is likely to constitute fair dealing, please contact Bobby Glushko, Scholarly Communications and Copyright Librarian, at copyright@library.utoronto.ca for assistance.

Patient Confidentiality:

A reminder that all presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

Faculty Disclosure:

It is the policy of the University of Toronto, Faculty of Medicine, Continuing Professional Development to ensure balance, independence, objectivity, and scientific rigor in all its individually accredited or jointly accredited educational programs.

Speakers and/or planning committee members, participating in University of Toronto accredited programs, are expected to disclose to the program audience any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter of the continuing education program. This pertains but is not limited to relationships within the last FIVE (5) years with not-for-profit organizations, pharmaceutical companies, biomedical device manufacturers, or other corporations whose products or services are related to the subject matter of the presentation topic.

The intent of this policy is not to prevent a speaker with a potential conflict of interest from making a presentation. It is merely intended that any potential conflict should be identified openly so that the listeners may form their own judgments about the presentation with the full disclosure of facts.

It remains for the audience to determine whether the speaker’s outside interests may reflect a possible bias in either the exposition or the conclusions presented.

Workshop Presentations

Format: Workshops are a total of 60-minutes (a 45-minute interactive presentation with audience engagement plus a 15-minute Q & A).

Room Set-Up: Meeting rooms will have one (1) lecturn plus one (1) 6 ft table with three (3) seats at the front for panelists. Audience seating will be theatre style (no tables) in most rooms. If you wish to rearrange the seating, kindly return the room to the standard arrangement at the end of your session.

Room Location: Session locations will be noted in the printed Program Agenda distributed at the conference.

Presentation Slides: Please bring your final presentation with you on an unencrypted USB flash memory device, arriving at least 30-minutes before the start of the session in which your presentation will be taking place. Only PowerPoint slides in 16:9 format will be accepted. A dedicated audiovisual specialist will be available to assist.

Audiovisual Support: Each room will be supplied with a data projector, screen, podium, podium microphone, computer (technical support staff will be available to assist with loading presentations onto the computer) and computer remote with laser. Sessions with panel discussions will be equipped with table mics.

Moderator: Please introduce yourself to the Session Moderator who will be found at the front of the room. The Moderator will introduce the presentation title and ask the presenter(s) to briefly introduce themselves.

Timing: Please keep to the time allotted. The Session Moderator will display a 5-minute, 2-minute and 1-minute warning card to warn you of the approaching end of session.

Evaluations: Participants will be asked to complete printed evaluation forms which will be collected at the end of the presentation.

Oral Presentations

Format: Oral Presentations are a total of 15-minutes (a 10-minute presentation plus a 5-minute Q & A).

Room Set-Up: Meeting rooms will have one (1) lecturn plus one (1) 6 ft table with three (3) seats at the front for panelists. Audience seating will be theatre style (no tables) in most rooms.

Room Location: Session locations will be noted in the printed Program Agenda distributed at the conference.

Presentation Slides: Please bring your final presentation with you on an unencrypted USB flash memory device, arriving at least 30-minutes before the start of the session in which your presentation will be taking place. Only PowerPoint slides in 16:9 format will be accepted. A dedicated audiovisual specialist will be available to assist.

Audiovisual Support: Each room will be supplied with a data projector, screen, podium, podium microphone, computer (technical support staff will be available to assist with loading presentations onto the computer) and computer remote with laser. Sessions with panel discussions will be equipped with table mics.

Moderator: Please introduce yourself to the Session Moderator who will be found at the front of the room. The Moderator will introduce the presentation title and ask the presenter(s) to briefly introduce themselves.

Timing: Please keep to the time allotted. The Session Moderator will display a 5-minute, 2-minute and 1-minute warning card to warn you of the approaching end of session.

Poster Presentations

Posters will be displayed on one of two poster presentation dates: Friday, June 14 or Sunday, June 16. Recommended times for poster viewing include: During breakfast, lunch, and at refreshment breaks.

Friday June 14 Poster Presentations:

  • Set-Up: 7:00 AM – 8:00 AM
  • Take-Down: 6:00 PM – 6:45 PM

Conference organizers are not responsible for posters left past take-down times.

Sunday June 16 Poster Presentations:

  • Set-Up: 7:30 AM – 9:00 AM
  • Take-Down: 4:00 PM – 5:00 PM

Conference organizers are not responsible for posters left past take-down times.

Other Important Information:

  • The maximum space allocated for posters is 6 ft wide by 3 ft high.
  • Posters look best when its measurements are smaller than the poster board (i.e. smaller than 6 ft x 3 ft)
  • Velcro/pushpins will be provided to attach your poster to the board.